Efficiency in the workplace is the holy grail of every business. Anyone can have a great idea but it takes a truly efficient business model to turn it into something bigger. Efficiency is the key to speedy production. It’s the key to keeping costs down and attracting the right people. As the world seems to move forward faster and faster, so must our business. Technology is pushing us further than ever and businesses need to keep up. Here’s how your business can increase efficiency.
A team that talks to each other is an efficient one. We’re not suggesting you do more meetings. In fact, quite the opposite. Lots of meetings will interrupt people’s day. It will slow them down from working. However, an open communication throughout the office opens up a flow of ideas and problem solving. Ensure that your employees feel comfortable chatting with each other. It will lead them to ask for favours, ask for advice and solve problems among themselves. They’ll generate ideas and move the business forward quickly.
With tight budgets and stretched resources, we are hearing more and more about employees taking on extra work. On top of their regular jobs, they are being asked to do customer service or data entry. This isn’t a good use of your expert talent. Outsource your accounting, data entry and integrated supply to an outside company. They will be more efficient and it will free up your employees to do their jobs.
In many offices, technology is holding employees back. They are still relying on physical paper copies, printers and scanners. Implement cloud technology services to store and exchange documents and data around the office. Start using tablets to speed up certain office jobs. Speak to your employees and ask them what technology would make their job easier.
Efficiency comes through a sense of direction. Make sure that your team has a strong understanding of the goals and direction of the company. Set them objectives and defined criteria to work towards. Sometimes, employees just need to see the bigger picture to find the inspiration and motivation. Set big goals and deliver small steps to help people reach them.
Eliminate Distractions at the Desk
Procrastination and distraction is a drain on efficiency. One big way to combat this is to provide entertainment elsewhere. Ensure that workers have a comfortable place to relax during breaks and downtime. It has been proven that something like a table football game can bring employees together. It helps them take their mind off work for a few minutes. Then, when they return to their desk, they are motivated and back in the zone. Speak to them about what would help them avoid procrastination and distraction at work.
An efficient company must start from the bottom up. Outsource all of the menial jobs to efficient companies. Free your employees from mundane tasks and make their job as easy as possible. Keep them motivated and away from distractions at the desk. These changes are like oiling the machine. It will smoothen the process and everything will work faster.